Faculty Handbook

Excursions

If your program involves extensive logistical and/or travel arrangements, there are several ways to coordinate these: 1) if they involve a host institution, OSA will arrange them; 2) utilize the services of a U.S. or in-country agency; or 3) you may make arrangements. 

If you include excursions and class activities as part of the course and the program fee, they must have academic relevance. Ensure that they are academically focused and not merely tourism outings.

If students are given individual course assignments that require independent travel and additional cost, such must be included in the course syllabus, so students will be adequately informed of this additional transportation cost.

Because of the undue risk of serious and fatal accidents, rental expense from outside agencies for vans that hold a driver and 11-14 passengers is not reimbursable.  A mini-bus with a driver is permissible since they are constructed differently and not subject to roll-over like the 12-15 passenger vans.

On the advice of the Office of Risk Management, no program funds can be used to pay for activities with a high degree of risk.  The Statement of Responsibility that all students sign also indicates the University is not responsible for injury or loss that students may suffer when traveling independently.  Program leaders should not endorse, encourage or facilitate independent student activities that involve a high degree of risk.   Also note that our medical insurance policy includes three exclusions: 1. hang gliding, 2. bungee jumping, and 3. parachuting.  No program fees can be used to pay for such activities.  The cost for treatment from any injury or illness resulting from participation in such activities will be the responsibility of the student.

Keep in mind possible special needs (e.g., physical needs, needs between group members, and interaction with host nationals) of students, such as those of students of color; students with physical disabilities; students who need extra academic support; students who may need assistance with personal, emotional and educational concerns;   GLBT (gay, lesbian, bisexual, and transgender) students; and mature students, especially those with accompanying family members.

Accompanying non-participants are limited to spouses/partners and children.  If non-participants accompany a student on the program, the student is responsible for obtaining overseas health insurance for that person(s).  Accompanying non-participants are not part of the program and therefore cannot attend classes, field trips, or any other activities formally associated with the program.  If such individuals become disruptive to the program, it may be grounds for the student’s dismissal.

Consider networking with international MSU alumni to assist with limited on-site issues.  See “Alumni club (international)” on the MSU Alumni Web site for names of on-site contacts.