Faculty Handbook

Cancellation policy

The following information is provided for you so that you can clearly inform students of the consequences should they decide to withdraw or transfer their application.  Also remember that when a student withdraws from your program, your instructional funds will be lessened and you will therefore have less money to cover the cost of your salary and all instructional related expenses.

If a student withdraws or transfers from a program after accepting admission and the written withdrawal or transfer is received at the Office of Study Abroad…

• More than eight (8) weeks prior to the program’s first day, the student will be financially responsible for the $100 application fee and $200 deposit (if applicable)
• Less than eight (8) weeks prior to the program’s first day, the student will be financially responsible for the $100 application fee and $200 deposit (if applicable), or any non-recoverable costs associated with the program fee at the time of withdrawal (whichever is greater)
• After the program’s first day, the student will be financially responsible for the entire program fee

Non-recoverable costs include fixed costs (if the withdrawal sets the enrollment below the budgeted number) and any financial commitments (such as housing deposits, field trip pre-payments, etc.) made on behalf of students.  These costs vary by program and typically increase closer to the departure date. Calculation of these costs may take time as the OSA staff determines the refund policies of vendors and whether exceptions can be made.

Notification of withdrawal or transfer must be made in writing to the Office of Study Abroad before the withdrawal or transfer will be officially recognized. The date on which the Decision Form or written notification is received is the date by which the financial calculation will be determined. If a balance is due to the Office of Study Abroad at the time of withdrawal, that amount will be posted to the student’s account and must be paid to the MSU to cover expenses incurred to that point.

If a student withdraws from the program prior to the program’s first day, he/she will be required to withdraw from course(s) and will receive a full refund of tuition and matriculation fees.  If the student withdraws after the program’s first day, refunds for recoverable tuition and fees are as follows:

1. Tuition and Fees - Fifteen-Week Semester
   Refunds for recoverable tuition and fees are based on the study abroad course calendar.  For changes made through the first quarter of the term of instruction of classes (measured in weekdays, not class sessions), 100% of recoverable tuition and fees will be refunded. After that date, there will be no refund.
2. Tuition and Fees - Abbreviated Session
   Refunds for courses that operate on shorter than a fifteen-week format will be based proportionately on the above policy using the abbreviated calendar of that program.